Government Of Assam Dhemaji District

ILRMS – Integrated Land Record Management System

The Integrated Land Management System (ILRMS) is one of the ambitious projects for Revenue and Disaster Management Department, Government of Assam to bring about transparency and efficiency in land administration. Accordingly, the current department-centric approach of digitization will make way for a service-centric architecture. The system will deliver the entire scope of land-related services to the end users through a single window interface. The ILRMS is a Web-based software system to capture, transmit, store, retrieve, manipulate, or display information, thereby supporting people, organizations, or other software systems. The solution enables the Revenue and Disaster Management Department to:

1. handle much larger quantities of information and other resources;
2. achieve much higher accuracy levels with respect to information processing
3. and delivery of services to the citizen;
4. reduce the costs of all their processes; and
5. improve the services offered to G2G, G2C and G2B.

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Vision

To establish and manage a comprehensive and sustainable Land Information Management System, which provides related services in an integrated, efficient and cost-effective manner.

Objectives

The objective of the ILRMS is to increase the efficiency of the Revenue Administration through automation of workflow, backend digitization, integration of multiple applications of the department and adoption of innovative modern technology for service delivery. The core aim of the ILRMS would be to build convincing system with a provision for G2G, G2C, G2B services with the aim to implement the guidelines issued by the Digital India Land Records Modernization Programme, Government of India, which will be based on following principles:

1. Single window for Revenue Department to handle land records including the maintenance and updating of attribute data of Land Records, Registration of Immovable Property, Issuance of No Objection Certificate (NOC) for transfer of immovable property and Land Revenue Collection.
2. Single window Service Delivery System that supports delivery of services to Citizens namely, obtaining No Objection Certificate (NOC) for transfer of immovable property, Registration of Property, Land Records and Land Revenue Collection.
3. End to End Integration of Issuance of No Objection Certificate (NOC) for transfer of immovable property, Registration of Immovable Property, Land Records maintenance systems and Land Revenue Collection System.
4. An integrated Centralized Integrated Land Records System to get the· automatic mutation following registration for all types of lands
5. Build robust MIS Reporting System with Business Intelligence and Analytics Capabilities
6. Facilitate easy maintenance and Prompt updation of land records and making land records tamper proof
7. Conduct necessary awareness and communication among the stakeholders enabling the acceptance of online work environment.
8. To ensure the necessary legal and policies are updated accordingly to a smooth functioning of online system.

 

Services offered by various applications

Application	G2G	G2C	G2B
Dharitree	Mutation, Partition, Correction, Reclassification, MIS Reports for various level of administration.	Record of Right, Land Income Certificate, Possession Certificate, SMS.	e-Payment,
e-Panjeeyan	Assessment of Stamp Duty, Workflow based Document R Workflow based registration, Marriage Registration, MIS Reports for various level of administration, Online status for Slot Booking for Registration, Deed Search., SMS.	Assessment of Stamp Duty, Slot Booking for Registration, Application for Marriage Registration,	e-Payment, e-Stamping
NOC for IMP	Workflow based Processing of NOC, Raised objection, Generate and upload NOC.	Apply for NOC, Blocking of issuance of NOC, Online status for NOC, Download NOC, Apply for extension of NOC, SMS	e-Payment
Land Revenue Collection	Assessment of Mouza-wise Land Revenue Collection Land Revenue Collection, MIS Reports for various level of administration,	Land Revenue Payment Receipt, Assessment of Land Revenue, SMS	e-Payment.

 

 

The workflow of Integrated Land Records, Registration of Immovable Property, Issuance of No Objection Certificate (NOC) for transfer of immovable property

VARIOUS MODULES OF ILRMS

 

Dharitree

The Land Records Computerization Software System of the Government of Assam has been christened as DHARITREE. The DHARITREE is a completely web-enabled System of the Revenue Department of Govt. of Assam, which is analyzed, designed & developed by NIC, Assam State Centre for its implementation at the District level, Sub-Divisional level and the Circle level offices of Revenue Department of Assam.

Objectives Of Dharitree

The manual system of Land Records maintenance of the Revenue Department of Govt. of Assam suffers from drawbacks   like – inaccuracy, non-updation (non-correction) of all necessary records in all the necessary Registers of the Land Records in time and in all the places, viz. Circle Office, Sub-Divisional Office, and District Office. And because of these drawbacks all the stakeholders of Land Records viz. the Government, the Citizens, the Judiciaries etc. have been suffering from unavailability of timely, correct and up-to-date information required for various purposes.

 So, to eliminate the above problems and keeping in view the essentiality of e-Governance for good governance the objective of DHARITREE has been set as under –

1. Maintain the Land Records data in the Chitha , and Jamabandi registers correctly, timely, and up-to-date.
2. Issuing the land owners/citizens all the essential certificates/reports, viz. Record-of-Right (RoR), Land Holding Certificate etc., with quality and promptness.
3. Providing the Judiciary all the necessary documents, viz. RoR, Order proceeding etc. for quick disbursal of land dispute cases

 

Services Of Dharitree

1. Filed Mutation
2. Filed Partition
3. Office Mutation
4. Office Partition
5. Office Conversion
6. Allotment Certificate to Periodic Patta
7. Annual Patta Cancellation
8. Land Reclassification
9. Appeal  Case U/S 147
10. Citizen Centric Services

 

Citizen Centric Services

1. Jamabandhi Nakal
2. Mati Thaka Praman Patra
3. Income Certificate
4. Patta
5. Land Valuation Certificate

 

NOC For Transfer Of Immovable Properties

Land or Property transfer refers to the changes in ownership and whenever you buy a piece of land/immovable property, you need to take permission and register the same with the authority concerned, so that a legal ownership title is guaranteed to you.

 

To transfer Land or Property one has to obtain NOC for transfer of immovable property from the authority as required under section 21 of Registration Act 1908. The procedure involved obtaining a Certificate from the Circle Officer and submits the application in the Deputy Commissioners Office and finally, the Deputy Commissioner will issue the NOC. After issuing the NOC the Applicant can go for Registration and subsequently do the mutation of the Land.

 

With the introduction of the newly designed and developed NOC for transfer of immovable property (G2C and G2G), obtaining NOC will become easy and hassle-free. The step by step procedure of obtaining NOC from the computerized system is summarized below:

Documents Required for Applying NOC

1. Court Fee
2. Photograph of Buyer and Seller
3. Declaration of Consideration. In the case of Flat value of both Flat area and apportionment of Land
4. Update Revenue Receipt(Khajana Rashid)
5. Citizenship of Purchaser(Certified Copy of Voter list/Passport etc).
6. Land Patta (if Available) 
7. Affidavit of Buyer and Seller or Power of Attorney Holder
8. Photo ID of Buyer and Seller
9. Power of Attorney copy (if the Seller is an Attorney Holder)
10. Pattadar to submit an affidavit in favor of POA Holder.
11. Authority/NOC of Co-partner in case of flat.
12. NOC from Co-pattadar
13. GMC/GMDA/Municipality/Town Committee receipt/occupancy certificate in case of flat.
14. PAN/TAN Card.

 

Services Of NOC

1. Apply For Sale/Lease Permission
2. Apply NOC for Reclassification
3. Apply NOC for Reclassification-cum-transfer

 

e-Panjeeyan

The Revenue and Disaster Management Department (R&DM), Government of Assam has initiated the state-wide rollout of Computerization of Registration. In Assam there are 75 Sub-Registrar Offices out of which 4 Sub-Registrar Offices under the Pilot Project has already been computerized under the Department of Information Technology, Government of India’s ‘Horizontal Transfer of Successful e-Governance Program’ scheme. After successful implementation of pilot project, it has been rolled out in remaining Sub-Registrar Offices.

Objectives​

1. Computerized System to provide services to the citizen
2. Visible enhancement of citizen services through reduction in service delivery time.
3. Enhance transparency and accountability in the system.
4. Increased efficiency of Operations.
5. To integrate with the Land Record, e-stamping, Central Server for data storage.

 

​Salient features of e-Panjeeyan

1. Assessment of fees and stamp duty based on the document type. 
2. Slot booking for document registration.
3. Application for Marriage Registration.
4. Auto-generation of a serial number of the document presented.
5. Generation of Enquiry Slip.
6. Scanning of documents and Biometric Inputs (i.e. Digital Photo and
7. Finger Impression of 1st Party, 2nd Part, and Witnesses).  At the end of the day, the generation of accounting figures viz, the total
8. Receipt of fees, its instrument-wise break-up, stamp duty, and additional stamp duty.  Searching and Printing of a document based on certain criteria.
9. Registration of Marriage as per Indian Marriage Act.
10. Generation of MIS reports.

 

​Integration of NOC for Transfer of Immovable Property with e-Panjeeyan and Dharitree

1. The NOC for Transferable will primarily communicate with e-Panjeeyan by sharing the Land Schedule, Seller information, Buyer information, type of deed and consideration amount of the immovable property.
2. Every possible effort has been made at the time of applying for NOC, to capture all the data required for e-Panjiyan and Dharitree system.
3. The Seller and Buyer information are captured in Assamese so that Assamese data can be transferred from e-Panjiyan to Dharitree for further use in Dharitree.

Services Offered By e-Panjeeyan

Government to Citizen Services (G2C)

1. Assessment of Stamp Duty and Registration Fee based on the Document type.
2. Slot booking for document registration.
3. Application for Marriage Registration.
4. Registration of all type of documents
5. Issue of non-encumbrance Certificate.
6. Issue of certified copies of documents.
7. Issue of Marriage Certificate under Indian Marriage Act.

 

Government to Government Services (G2G)

1. Various reports for the Sub-registrar
2. Integration with the system of NOC for Transfer of Immovable Property for Verifying the NOC and pull the details of Buyer, Seller and Land Schedule from NOC system for registration.
3. Land Record for Verifying the ownership details of land and exchange of registration data with Land Record System for mutation.
4. User role to the Circle Officer for online verification of the Registered Deed.

 

Government to Business Services (G2B)

The system is integrated with the e-Stamping system for verifying and locking of the certificate issued by SCHIL by the Sub-Registrar after registering the document.

 

Land Revenue Collection

The need for expanded use of ICT in governance cannot be overemphasized. It affords effective administration and enables improved service delivery. Coexisting with such innovations are systems which have undergone little change in the last 150 years. The need to bridge the digital divide is thus apparent. The system of Land revenue collection in Assam was introduced and formalized by the British. Assam was divided into fiscal units called Mouzas and the Mouzadars acted as intermediaries between the government and the people for collection of Land Revenue The procedures laid down have served the Government and people well. However, over decades, with the tremendous surge in volume of transactions, particularly at the Mouza level, the rules governing those transactions have become difficult to adhere to. The checks and balances are seldom enforced. Delays, leakages and inaccurate accounting have plagued the entire machinery. Therefore, with a view to reform the Land revenue collection and simplify the collection mechanism a web-based Land Revenue Collection (Mouza) System has been developed.

This user-friendly interface uses Land Records (Dharitree) data for seamless integration of various revenue collection processes like:

1. Collection of Land revenue and prepare receipt – Details of Pattadars are entered.
   The receipt contains the details of the patta, Pattadars, the amount due and paid, as well as the Miran (penalty on late payment).
2. View Jama Washil - The Mouzadar verifies the Jama Washil for the entry against the Pattadars and issues a receipt to the Pattadars who deposits the revenue. The data available in Dharitree is used for auto-generation of Jama Washil.
3. If the Land Revenue is already paid it will not accept again and a message will be displayed as shown below
   Duplicate Revenue Receipt can be generated if already paid
4. Preparation of year-wise doul or revenue
5. View Collection of Land Revenue for any period
6. Generation of monthly commission - A Mouzadar is appointed by the Deputy Commissioner. He collects revenue and claims commission against the amount deposited. Monthly commissions can be viewed from the System
7. Miran Register for any period – Miran does not form a part of the doul, nor does it have to be deposited by the Mouzadar. Instead, stamps amounting to the Miran value collected are purchased and canceled by the Mouzadar and the same are maintained in as Miran Register in the Mouza.
8. Deposit details- year wise deposits by Mouzadars are recorded in the System.
9. Monthly Cash Book

 

Comparative Advantages of the Computerized over the Manual System

Manual System	Computerized System
Late submission of Doul	Auto-generation of Doul from Dharitree data
The tedious process of preparation of Jama Washil	Auto-generation of Jama Washil
Duplicity of Payments	Multiple payments against each patta not possible as duplicity is checked
Difficult to maintain Jama Washil, Payment records, Collection of Revenue records, deposits, and cash book details, commission details etc,	Paperless maintenance of all Mouza Records. Reports can be generated as and when required at the click of a button
Long waiting period for Pattadars for payment of revenue	Easy and quick payment of revenues reduces the waiting time of Pattadars.
Difficult to monitor the Land Revenue collection	MIS Reports based on various metadata for quick decision making.

 

Bhunaksha

The Government of India have decided to implement the Centrally-Sponsored scheme in the vector of the National Land Records Modernization Programme (NLRMP) by merging two existing Centrally-Sponsored Schemes of computerization of Land Records (CLR) and Strengthening of Revenue Administration and Updating of Land Records (SRA&ULR) in the Department of Land Resources(DLR), Ministry of Rural Development. The integrated program would modernize management of land records, minimize the scope of land disputes, enhance transparency in the land records maintenance system, and facilitate moving eventually towards guaranteed conclusive titles to immovable properties in the country. The major components of the program are computerization of all land records and integration of textual and spatial records and mutations, survey/re-survey and updating of all survey & settlement records including the creation of original cadastral records wherever necessary, computerization of registration, development of core GIS and capacity building. This document outlines detailed requirements for cadastral mapping solution and the integration of ROR and cadastral maps under NLRMP.

 

The scope of the system is to facilitate end to end solution for cadastral mapping starting from digital verification of raster and vector data of cadastral maps, its integration with Records of Rights (RoR) and services such as mutation, updating, distribution of RoR and map covering the requirements of NLRMP project in G2G and G2C domain. During the process of development, the software will incorporate all organization flows and process of Land Revenue System.

In the present scope of work, cadastral maps are maintained within village boundaries with proper village index defining association, direction, and orientation among plots constituting the village. This is to ensure “whole to part approach” and keeping errors confined to village boundaries.

 

Bhunaksha is a cadastral mapping software developed by NIC using Open source applications and libraries to facilitate the management of digitized cadastral maps. With proper customization, Bhunaksha can be integrated with existing Land Records application of any states that deals with textual data. Back end database PostgreSQL with PostGIS spatial module is used for storing geometry and spatial attributes of plots and other features. Bhunaksha talks to other external ROR database which are mostly in MS SQL Server in implemented states. ROR database can be virtually in any RDBMS. The scanning, digitization, verification of cadastral maps are the pre-processes and input to Bhunaksha application.

For overcoming the diverse structure of the ROR database in different states Bhunaksha defines certain interfaces for talking with ROR database. The interfaces are implemented differently for different states based on the structure of that state’s ROR database. In this way, the same Bhunaksha application workbench can be used for any state just by plugging the particular state's implementation of ROR interfaces.

Features

1. Centralized and Distributed architecture.
2. Web, Desktop and Mobile apps available.
3. Responsive web rendering for smaller screens.
4. Plugin architecture to facilitate integration with any state’s ROR/Master database.
5. A plot can be divided into multiple subdivisions in a single mutation
6. Multiple methods for creating division lines.
7. Grid and Background image can be used to help in drawing division lines.
8. Multiple plots can be divided into a single operation for cutting road/canal etc.
9. History and Audit trail of division is maintained in the software.